It's not too hard ... if you have done it before and
have a large group of competent and willing volunteers. Your narrative below made it sound too easy so I liberally cut and pasted to make it more gritty and realistic.
6 weeks to go
- Emailed the state list advertising the tournament.
- Added the tournament to the AFDA calendar and set up a rego page.
Time spent - 10 minutes
- try to set up rego page and can't
- roam around AFDA site trying to find out how - fail
- email webmaster asking how
- webmaster sets up rego page for youTime spent - 20 minutes
2 days to go
- Responded to more emails from captains and players
- Created draw
- Printed out draw and scoresheets for teams on the day
Time spent - 20 minutes
1 day to go
- Went to Brumby's to order bread rolls for collection in the morning.
- Printed out registration sheets for all teams, with space to collect details for players without AFDA numbers.
- receive email from one captain saying that their team only has 6 players and can't make it
- you email other captains asking if they have any players who want to pick up
- redo draw just in case
- print out new draw
- captain emails you later saying they now only have 3 players
- you give up on trying to find pickup players for them
- ring Brumby's to reduce order of rollsTime spent - 40 minutes
On the day
- wake up, do the usual morning stuff and drive to fields
- council has somehow double booked fields, requiring negotiation of field space with under-9s cricket, and smaller fields for the first two games
- toilets have no loo paper
- delegate someone to go to supermarket to get some
- captains meeting at 9:30
- two teams aren't there for the captains meeting
- you wait 10 minutes and get two phone calls
- one team is running late and will be there in 15 minutes
- the other team has had to pull out as 3 of their players are sick
- you hurriedly redo the draw again on the back of a piece of paper
- tournament starts 20 minutes late
- games played
- captains fail to return scoresheets and MVP sheets to you so you have to go chasing them up
- afternoon games start late as a result
- try to decipher MVP names - is "Dog" the same as "Dave P." and what about the team with three Michelles? Which one did they mean? You go and ask appropriate captains, who are little help. Give up and award male MVP to Adam Mortimer
- run presentations
- ask everyone to help by picking up rubbish
- pick up everyone's rubbish that they didn't help pick up
- pack up
- go home
- fall asleep before partyTime spent - priceless
Share any advice, stories or tips and tricks for running tournaments.
There is a tournament organising wiki on the AFDA site. The idea is that anyone can edit it so that it is a useful tool for all TDs - feel free to add to it. http://afda.com/wiki/tournament_toolkit